Welcomer for WhatsApp (Evolution API)
Privately greets new group members—personalized, fast, and hands-off.
Trusted by
Built on the Evolution API for WhatsApp Business. Simple, auditable flow with explicit group filtering and configurable timing.
Success Story
KLM runs 24/7 social messaging with 350+ agents across 8 channels (incl. WhatsApp).
Integrates with
Problem
Welcoming new members is manual and inconsistent. Messages get missed, tone varies by moderator, and links/rules are hard to find in a noisy group—hurting activation and increasing repetitive questions.Detect join events, confirm it’s your target group, wait naturally, then send a private welcome DM with clear next steps and resources. Standardized messaging, zero moderator scramble, consistent first-run experience.
Solution
Detect join events, confirm it’s your target group, wait naturally, then send a private welcome DM with clear next steps and resources. Standardized messaging, zero moderator scramble, consistent first-run experience.
Result
Fewer missed welcomes, faster newcomer activation, cleaner groups, and less moderator overhead—while keeping tone and rules consistent.
Use Cases
Welcomer for WhatsApp automates a critical first touchpoint: greeting new members in your WhatsApp group with a private, helpful DM. When Evolution API notifies that someone joined, the agent verifies the group, waits a short “natural” delay, and sends a personalized message (e.g., house rules, links, support options). This reduces moderator workload, standardizes tone, and improves newcomer activation without public clutter in the group. You control copy, timing, and guardrails; the agent handles reliable delivery. Designed for community managers, cohorts, internal teams, and support groups that want consistent onboarding—no over-engineering, just a clean, traceable flow.
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Infrastructure
Implementation Timeline
Connect Evolution API & Webhook
0.5 dayIntegrate Evolution API and configure the webhook endpoint for event delivery. Run smoke tests to confirm message receipt, parsing, and response flow.
Define Welcome Copy, Links & Tone
0.5 dayDraft the base welcome message and link structure. Apply tone rules (friendly, formal, etc.) and define any brand-specific phrasing.
Configure Target Group Filter & Member ParsingDuration
0.5 daySet up group targeting logic and define member parsing parameters. Ensure correct mapping between join events and corresponding user data.
Set Natural Delay & Edge-Case
0.5 dayIntroduce natural message delay for organic behavior. Add handling for rejoins, duplicates, and invalid member states.
End-to-End TestingDuration
0.5–1 daySimulate join events through Evolution API. Verify timing, copy output, error handling, and logs. Refine delay thresholds and ensure event integrity.
Launch & MonitoringDuration
0.5 dayDeploy the live configuration and monitor early interactions. Fine-tune welcome copy cadence and confirm analytics (if enabled). Finalize SOP and rollback instructions.
Support Included
Starter copy templates, test payloads, error-handling patterns, and a rollout checklist for community teams.
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