Microsoft Outlook AI Email Assistant
Automates email triage and contact workflows to boost productivity
Trusted by
Built on mature platforms (Microsoft Outlook, Airtable, Monday.com) and replicates proven AI categorisation and workflow-automation practices widely adopted in operations.
Success Story
Oak National Academy saved ~25 minutes per lesson by using an AI planning assistant (lessons planning from ~30 min to ~5-10 min).
Integrates with
Problem
Teams in finance, SEO and web-operations frequently deal with high volumes of incoming emails containing unstructured requests (invoices, vendor contacts, client leads, SEO tasks). Manual triage, categorisation, logging and contact creation are time-consuming, error-prone and result in missed tasks, response delays and inefficient workflows.
Solution
The Outlook AI Email Assistant automates the full workflow from email arrival → content sanitisation → classification → metadata logging in Airtable → task/contact creation in Monday.com. The result: your email becomes a structured workflow trigger rather than a manual task. This ensures faster routing, consistent logging, easier auditing and fewer lost items.
Result
Users can expect reduced email-processing time, fewer missed or un-logged contacts, consistent categorisation and faster task creation and follow-up. Teams move from reactive inbox management to proactive workflow execution.
Use Cases
The Microsoft Outlook AI Email Assistant integrates seamlessly with Outlook, Monday.com and Airtable to optimise your email operations across finance, SEO and web-operations functions. When a new email arrives in Outlook, the assistant sanitises sensitive text (e.g., proprietary data), categorises the message (e.g., Invoice, SEO Request, Client Contact), logs the email metadata into Airtable, and creates or updates a contact task in Monday.com for the dedicated team member. This keeps your communications structured, auditable, and efficient. For finance teams this means fewer missed invoices and faster follow-ups; for SEO/web ops teams it means no more manual tagging, routing or spreadsheet imports. With rules defined in Airtable and tasks created in Monday.com you’ll reduce manual email handling, maintain clean records and accelerate response times. The assistant supports shared visibility across teams, ensures no email falls through the cracks, and shifts your focus from admin → action.
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
AutoMail Workflow Kick-off
2 daysconfigure email rules & routing
AI Classification & Logging Setup
3 daysdeploy AI logic, connect Airtable
Workflow Integration
2 dayslink Monday.com tasks & validation
Pilot & Launch
2 dayslive test & full rollout
Handover & Optimisation
0.5 dayreview performance and train users
Reference Sources
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