InvoiceFlow Automator AI
Automates invoice dispatch from Nextcloud, archives files, and sends Telegram alerts — hands-off billing
Trusted by
Based on robust Nextcloud API, SMTP email, and Telegram integration — built on enterprise-grade components
Success Story
A European manufacturer automated 140,000 annual invoices with RPA, drastically reducing manual workload and backlog
Integrates with
Problem
Manually distributing invoices stored in Nextcloud is tedious, error-prone, and easy to overlook — leading to late billing, lost documents, or duplication
Solution
InvoiceFlow Automator AI handles the full cycle: scanning for new files, emailing them, archiving originals, and notifying you via Telegram — with zero manual intervention
Result
- Eliminate hours of manual invoice dispatch daily - Ensure 100 % of invoices are sent - Maintain clean archive of processed invoices
Use Cases
InvoiceFlow Automator AI streamlines your invoice distribution: it automatically scans a Nextcloud folder on schedule, downloads new PDF invoices, sends them via email to a designated recipient, moves processed files into an archive folder, and sends Telegram notifications for each dispatch. You’ll eliminate manual file handling, avoid missing invoices, and maintain audit trails — all without lifting a finger. Ideal for small to medium businesses managing recurring billing via Nextcloud
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
Schedule & Parameter Setup
1–1.5 hConfigure daily trigger, folder paths, and email addresses
Nextcloud Integration
1.5–2 hConnect to Nextcloud, list and download invoice files
Email Dispatch Logic
1–1.5 hImplement SMTP logic to send PDF attachments
Archiving Logic
0.5–1 hMove processed files to the archive folder
Telegram Notification
0.5–1 hSet up Telegram alerts and perform final testing
Support Included
Comprehensive documentation with step-by-step workflow setup, API configuration guides, integration instructions. Optional onboarding call and email support during the launch phase.
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