SmartPDF Invoice Intelligence
Automates PDF invoice extraction, categorization, and Google Sheets logging using GPT-4 and Google integrations — 70 % faster workflows
Trusted by
Built on OpenAI GPT-4 and secure Google APIs, ensuring reliable, enterprise-grade automation and data protection
Success Story
Thermo Fisher Scientific reduced invoice processing time by 70 %, with 53 % of invoices processed automatically using AI document understanding tools
Integrates with
Problem
Finance departments waste hours manually transcribing and verifying invoice data from PDFs, leading to delays, high labor costs, and frequent human errors
Solution
SmartPDF Invoice Intelligence detects invoices automatically, extracts fields with GPT-4, categorizes them, and logs clean structured data to Google Sheets — all without manual work
Result
- Reduce processing time by up to 70 % - Eliminate manual entry errors - Maintain instant access to all invoice data
Use Cases
SmartPDF Invoice Intelligence automates end-to-end invoice processing using AI and Google services. It continuously monitors a Google Drive folder for new invoices, extracts and interprets text using GPT-4, classifies vendor and category information, and saves structured results directly to Google Sheets. The agent eliminates manual data entry, improves accuracy, and enables real-time financial visibility for accounting and procurement teams. Perfect for SMBs, startups, and enterprises looking to reduce repetitive invoice handling and accelerate approval cycles
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
Connect Google Drive & Select Folder
1–2 hIntegrate Google Drive and choose the invoice folder to monitor for new files. Verify access permissions and folder sync
Configure GPT-4 API & LangChain Template
1–1.5 hAdd the GPT-4 API key and set up the LangChain prompt template for text extraction and invoice data interpretation
Set Up Google Sheets Mapping
1 hDefine column structure in Google Sheets and map extracted data fields (vendor, date, total, category, etc.)
Test & Validate JSON Parsing
0.5–1 hUpload sample invoices, verify parsed results, and confirm JSON data correctly populates the mapped fields
Activate Workflow Automation
0.5 hEnable automatic monitoring of the Drive folder and real-time updates to Google Sheets for new invoices
Support Included
Includes ready-to-import n8n JSON template, Google API setup guide, and sample invoice schema for GPT-4 prompt
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