InvoiceVision AI
InvoiceVision AI brings automation and accuracy to invoice handling for finance and procurement teams. It automatically reads local or uploaded PDF invoices, extracts content via OCR, and parses it into structured data using DeepSeek AI (via OpenRouter). The agent cross-checks each invoice line item against master SKU and cost data in Google Sheets, using fuzzy matching (Levenshtein distance) to detect discrepancies in price, quantity, or product codes. Results are validated, logged, and flagged for review — ensuring traceable, error-free invoice management without manual data entry. Ideal for accounting teams, e-commerce vendors, and auditors seeking speed, transparency, and data integrity in financial workflows
Trusted by
Built using DeepSeek AI via OpenRouter, Tesseract OCR, and Google Sheets API, ensuring reliable, explainable, and secure automation for invoice workflows
Success Story
Docsumo helped clients triple their invoice processing speed and achieve 98 % accuracy, saving 97.5 % of manual effort using AI-OCR invoice automation
Integrates with
Problem
Manual invoice processing is slow and error-prone — finance teams spend hours reading PDFs, typing line items, and comparing them with internal pricing data
Solution
InvoiceVision AI automates every step: from OCR extraction and AI-based data parsing to validation and reconciliation in Google Sheets. It identifies mismatches, updates logs automatically, and reduces review time from minutes to seconds
Result
- 85–90 % faster invoice processing - 97 % reduction in manual entry errors - Real-time visibility of mismatches and pricing deviations
Use Cases
InvoiceVision AI brings automation and accuracy to invoice handling for finance and procurement teams. It automatically reads local or uploaded PDF invoices, extracts content via OCR, and parses it into structured data using DeepSeek AI (via OpenRouter). The agent cross-checks each invoice line item against master SKU and cost data in Google Sheets, using fuzzy matching (Levenshtein distance) to detect discrepancies in price, quantity, or product codes. Results are validated, logged, and flagged for review — ensuring traceable, error-free invoice management without manual data entry. Ideal for accounting teams, e-commerce vendors, and auditors seeking speed, transparency, and data integrity in financial workflows
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
Connect file input and OCR extraction
1–1.5 hSet up file intake (local upload/Drive folder). Configure OCR (e.g., Tesseract or Cloud OCR) for PDFs/images; test on 3–5 invoices with different layouts
Integrate AI parser (DeepSeek v3 via OpenRouter)
1 hAdd API keys, build a deterministic prompt with required fields (invoice_no, date, vendor, currency, totals, taxes, line_items[]). Set temperature/stop conditions and retry/backoff
Clean and validate JSON output
45–60 minEnforce JSON schema, normalize dates/currency, coerce numbers, and validate required fields. Add fallback rules for missing fields and log parse errors
Split line items for validation with unique keys
30–45 minFlatten line_items; generate stable keys (SKU or SKU+desc+index). Standardize units (qty, price, tax_rate) and compute line totals, tax, and grand total checksums
Link Google Sheets for data logging and validation
30–45 minConnect Sheets; map columns for header and line tables. Add data validation (dropdowns for status, vendor), protections, and an audit sheet for errors/changes
Apply fuzzy matching and auto-update results
45–60 minImplement Levenshtein/ratio thresholds to match SKUs/names to the master list. Flag low-confidence matches, auto-correct high-confidence ones, and update Sheets with status (matched/flagged) plus reconciliation notes
Support Included
Includes ready-to-use n8n workflow, example invoice files, validation scripts, and Google Sheets integration guide
More from Finance
Popular agents in this category
Invoice Automation Pro
H&H Purchasing achieved 600% processing capacity increase and $85,000+ staffing cost savings.
Smart invoice processing from PDF to sheets in seconds.
StockPulse AI Analyzer
JPMorgan Chase cut false positives by 95% in anti-money laundering using AI document analysis.
Automates stock news sentiment scoring with Google Gemini
DataTalk GPT Sheets Assistant
PwC empowered 100,000+ employees to query internal documents with Azure AI Document Intelligence, cutting data retrieval time by up to 80%.
Query and analyze your Google Sheets data instantly through natural conversation.
InvoiceFlow Automator AI
A European manufacturer automated 140,000 annual invoices with RPA, drastically reducing manual workload and backlog
Automates invoice dispatch from Nextcloud, archives files, and sends Telegram alerts — hands-off billing
ImageCostTrack AI
Klarna used generative AI in marketing to cut image cycle time from 6 weeks to 7 days and save $6 million per year
Generate AI images from prompts, upload to Drive, and track usage cost automatically.
SmartPDF Invoice Intelligence
Thermo Fisher Scientific reduced invoice processing time by 70 %, with 53 % of invoices processed automatically using AI document understanding tools
Automates PDF invoice extraction, categorization, and Google Sheets logging using GPT-4 and Google integrations — 70 % faster workflows
SmartInvoice AI Flow
A European manufacturer automated processing of 140,000 invoices per year, cutting manual effort by ~60 % using AI invoice automation tools
Automates PDF invoice processing from upload to approval using GPT-4o and Google Sheets
Tesla Quant Signal Analyst
Man Group’s AI agents produced dozens of validated trading ideas that passed its investment committee