ClinicChat Scheduler
ClinicChat Scheduler turns WhatsApp into your clinic’s front desk. Patients book, reschedule, or cancel in chat; Gemini AI guides the conversation, validates times, and fills required fields. The agent writes and reads from Google Sheets (Patients, Appointments, Config), sends reminders, generates Stripe payment links, confirms successful payments from webhooks, and handles cancellations with refunds when applicable. Staff keep a single source of truth in Sheets while patients enjoy a fast, familiar experience that reduces no-shows and admin calls
Trusted by
Built on WhatsApp Business Cloud API, Google Gemini, Google Sheets, and Stripe—widely used stack across healthcare and telehealth
Success Story
International Medical Center (Saudi Arabia) automated over 1 million patient conversations via WhatsApp chatbots for booking and support
Integrates with
Problem
Phones are jammed, forms are ignored, and payment collection is inconsistent. Clinics need a single, patient-friendly channel to handle booking, reminders, changes, and payments—without adding headcount
Solution
ClinicChat Scheduler runs a WhatsApp assistant that books and updates appointments, sends reminders, issues Stripe pay links, confirms payments by webhook, and logs everything to Google Sheets so staff can review and export
Result
Higher conversion from inquiries to bookings, fewer no-shows, faster payment capture, and clear audit trails in Sheets
Use Cases
ClinicChat Scheduler turns WhatsApp into your clinic’s front desk. Patients book, reschedule, or cancel in chat; Gemini AI guides the conversation, validates times, and fills required fields. The agent writes and reads from Google Sheets (Patients, Appointments, Config), sends reminders, generates Stripe payment links, confirms successful payments from webhooks, and handles cancellations with refunds when applicable. Staff keep a single source of truth in Sheets while patients enjoy a fast, familiar experience that reduces no-shows and admin calls
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
API & Platform Setup
3–5 daysConnect WhatsApp Business Cloud, Stripe keys, Google Sheets; create Patients/Appointments tabs; initial test chat
Content & Automation Configuration
5–7 daysDefine clinic hours, fees, message templates, reminder timing; map required fields; set refund rules
Testing & Launch
2–3 daysEnd-to-end tests (book → pay → confirm), reminder dry run, cancellation + refund checks, go-live monitoring
Support Included
Step-by-step node setup, webhook/credential guides (WhatsApp/Stripe/Sheets), sample Sheet schemas, and message templates
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