Compose reply draft in Gmail with OpenAI Assistant
Save staff time by auto-drafting accurate, context-aware Gmail replies for admissions, student services, and faculty inboxes.
Trusted by
Built on OpenAI’s language models with Gmail API integration. Design follows higher-ed deployments and peer-reviewed trials that show improved enrollment, reduced summer melt.
Success Story
Georgia State University achieved a 21.4% reduction in summer-melt and a 3.3% higher enrollment in trial groups using AdmitHub’s text/chat outreach .
Integrates with
Problem
Admissions and student-services teams receive high volumes of repetitive email queries (deadlines, documents, policies). Manual replies are time-consuming, inconsistent, and create response delays that lower conversion and student satisfaction.
Solution
This agent reads incoming Gmail messages, extracts intent and required data, and drafts precise, templated but personalized replies. It reduces repetitive typing, enforces consistent messaging, and surfaces edge cases for human review — freeing staff to focus on high-value tasks.
Result
Faster reply drafting, fewer repetitive tasks for staff, improved response consistency and student experience — institutions typically see measurable reductions in response time and improved conversion/engagement when deploying comparable AI assistants. (See cases below.)
Use Cases
Compose reply draft in Gmail with OpenAI Assistant automatically reads incoming emails (admissions inquiries, student support requests, faculty messages), extracts the sender’s intent and key facts, and generates a concise, context-aware draft reply in the user’s Gmail Drafts. The agent can: surface suggested subject lines, include recommended next steps (meeting links, application links), add templated blocks (policy text, deadlines), and tag messages for human review when confidence is low. Designed for higher-education offices (admissions, student services, international offices, faculty support), it reduces repetitive typing, improves reply consistency, and speeds up response time while preserving human oversight — staff always review and send. Integrates via Gmail API and OpenAI API with OAuth 2.0 for secure access. Example workflows: (1) Admissions inquiry → generate personalized reply with next steps and ask clarifying question; (2) Scholarship question → prefill requested documents and deadline; (3) Student complaint → draft empathetic acknowledgment and escalate to case manager.
Integrations
Connect to your existing tools seamlessly
Technology Stack
Automation
Automation
Infrastructure
Implementation Timeline
Kickoff & data mapping
2-3 daysmap inquiry types & templates
Auth & connectivity
2-4 daysGmail API & OAuth setup
Prompt engineering & templates
3-7 dayscraft reply patterns, escalation rules
Pilot deployment
7-14 daysenable on a small inbox group and measure
Review & iterate
1-2 weekstune prompts, confidence thresholds
Rollout & training
1 weekstaff onboarding, SOPs
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